After the meeting, emails will be sent to those in attendance and especially to the designated Pediatric Champion. The email reconfirms the date and time of the sim and should include the “Sign-up Sheet” document as an attachment. See links below for an example of a “Meeting follow-up” email. One month to three weeks before the day of simulation a follow-up email should be sent to the Pediatric Champion ensure enough staff will be present for the day of the session and reconfirmation of the use of the resuscitation room. This email should also address any last minute questions the site may have.
In some instances there is poor communication with the community site for various reasons. During this instance, individuals other than the Pediatric Champion is contacted to ensure the session day is still being conducted. 1-2 days before the simulation, contact the Pediatric Champion. Answer any last minute questions and concerns. We also ensure that the Pediatric Champion or another staff member would be able to meet us an hour before the simulation session start time to introduce us and show us where to set up the equipment.
PREP FOR DAY OF SIMULATION
Preparation for simulation day takes time and organization. We tend to prep for 2 days before the event, giving us enough time to add any additional equipment if forgotten. Unfortunately, we do not own a mobile RV and fancy commercial vehicle for travel, we rely on our own vehicles to get us to and from sites. In one instance we drove over 480 miles to reach a hospital. Typically, we pack all the fragile equipment including computers, simulators, monitor, and compressor in a Stanley mobile job box ($70 at HomeDepot). The remaining equipment is organized in the Mountainsmith Modular Hauler system ($160), which we color code each case with a colored bag. Thus, all equipment that is possibly needed (lego pieces, medication trays) for the Foreign Body case would be organized in the blue case, all equipment for the sepsis case would be in the red case, hypoglycemic seizure case in the green bag, and the drowning case in the yellow bag. On the top of each bag is an area to write the name of the case, however we wrote code names to de-identify so the teams are not clued to what they will be presented with. For example we named the sepsis case “hot potato.” It is also important to pack extra equipment for the simulation especially when conducting outreach to a community hospital. We found that some sites only have limited amounts of pediatric equipment. We do not want them to use their last pediatric sized ET tube for simulation, possibly risking the safety of an actual patient. In these cases, we have the team retrieve their actual equipment (do not open or use) so we can give them
credit for having the equipment and provide them with the same equipment that we packed. Also ensure that you have the correct address to the institution!
Please use the check list provided in links below to prep for simulation day.